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Job Title:  Admissions Officer
Department:  Academic Office
Contract Type:  Full-Time, Permanent
Responsible to:  Academic Registrar
Job Purpose: The Admissions Officer manages the planning, co-ordination, and delivery of all aspects of the undergraduate and graduate admissions processes, including the organisation of undergraduate admissions interviews in December. The post-holder ensures that these processes are executed efficiently, to the highest possible standard for candidates and academics alike.

Remuneration:  NSP 25-31, £35,681-£41,636 p.a, inclusive of Oxford weighting (equivalent to Grade 6 on the University of Oxford pay scale). Entry point to be determined by level of experience.

The College

Lincoln College is a medium-sized College housed in attractive medieval buildings in the centre of the city, on Turl Street. The College has 50 Fellows, around 630 students, equally divided between graduates and undergraduates, and a large body of administrative and domestic staff. Further information may be found on the College’s website: lincoln.ox.ac.uk.

The Role

• Preparing supporting documentation for student visa applications (undergraduate, Erasmus, and Visiting Student only).
  Monitoring student visa compliance for incoming and on-course students.
• Working with the College’s Funding and Awards Officer, who administers the College’s scholarships and bursaries.
• Assisting the access team with the administration of Open Days.
• Working with the Examinations and Adjustments Officer to facilitate reasonable adjustments for applicants.
• Developing the College’s admissions literature in consultation with the College’s access team and reviewing the web pages for
• the admissions and offer-holder sections of the College website.
• Represent the College at events for external audiences and potential applicants, including providing tours for prospective applicants to the College.
• As required, representing the College on University committees and working groups.
• Responsibility for issuing new student Bodleian cards.
• Assisting the Registrar with the enrolment and induction of new students.
• Providing general administrative support during busy times, including assisting with the delivery of in-College examinations.
• Any other tasks necessary to the smooth running of the College Office’s procedures as requested by the Academic Registrar.

Person Specification
Essential Qualifications, Skills and Experience

1. Educated to degree level, or equivalent professional experience.
2. Strong IT skills.
3. Strong oral and written communication skills.
4. A track record of administrative and project management experience.
5. Commitment to, and demonstrable experience of, process improvement.
6. A high level of organisation and accuracy and the ability to work independently and solve
problems.
7. Ability to work flexibly and under pressure and to meet deadlines. A co-operative attitude
and willingness to work irregular hours as the role requires (including evenings and weekends
on occasion).
8. Excellent people and inter-personal skills and the ability to work collaboratively as a member
of the Academic Office team. An appreciation of the fact that roles in a busy office are not
always clearly demarcated, and team members will be required to help each other out in order
to ensure that the Academic Office as a whole maintains excellent standards of service.
9. Experience of handling sensitive personal data.
10. Knowledge of relevant legislation and guidelines including Data Protection, Freedom of
Information, and the Equality Act 2010.
11. A strong commitment to Higher Education and to the College’s and the University’s
admissions ambitions, particularly the promotion of student opportunity and fair access.
12. Willingness to undertake additional training and development, as required.

Desirable qualities

13. Experience of using a relational database and/ or customer relationship management systems
14. Knowledge or experience of Oxford University, one of its colleges, or of another Higher
Education institution, particularly of admissions.